Google Forms, a part of the Google Workspace software suite, is one of the most used survey tools online. This web-based survey administration software is free and very simple to use.
As well as surveys and quick polls, the data generated in Google Forms can create comprehensive reports and advanced visuals. Google offers an advanced way to present survey results in the form of graphs and charts.
To create a Google Forms results graph, save the form responses in a Google Sheets spreadsheet for analysis.
How to Link a Google Form to a Google Sheet
To link the Google Form to a Google spreadsheet:
- On the Google form, go to the ‘Responses’
- Click the green Sheet icon at the upper right corner to create a new spreadsheet.
- If there is an existing spreadsheet to save the form responses to, click the three vertical dots icon. Click ‘Select Response Destination’.
Google Sheets allows users to save multiple form responses in one spreadsheet.
The responses from each form are saved in a single Google sheet. Note that it’s not possible to save responses from multiple forms into one sheet.
How to Create a Google Forms Results Graph
Select appropriate question types
To generate a report from the survey results, use types of questions that provide a quantifiable and consistent variation of data.
For better analysis, it is helpful to make answering possible in one of the following ways. Choose from multiple-choice, linear scale, checkbox, or a drop-down list.
Providing a set of possible answers enables faster processing of survey responses.
Using the Short Answer format yields high variability in data. This makes it harder to measure and analyze.
Name Data Range
After saving the Google forms responses in a Google spreadsheet, it’s time to set the data range. Naming a range of cells makes it easier to create formulas.
The first row of the sheet shows the questions in the survey form. Each question occupies a single column.
For this step, it’s necessary to name each column. For example, if the question in the first cell of the column is “How old are you?”, then name it ‘Age’.
To name a range:
- Highlight the question or column to graph by clicking the letter of the column.
- On the menu bar, go to ‘Data’ then click ‘Named ranges’.
- Type in the name of the range.
- Click ‘Done’.
Remember, the name of the range can only contain alphanumeric characters and underscores. It cannot begin with a number.
It must not have any spaces or punctuations or go beyond 250 characters. The words “True” and “False” are not valid, and nor are the “A1” and “R1C1” syntax.
List Down Responses to a New Sheet
- Create a new sheet in the spreadsheet by clicking ‘Add Sheet’ or the cross icon at the bottom left corner of the sheet.
- In Column A, list down all the possible answers or Google forms responses to the question highlighted in the first step. Make sure that all the responses listed are the exact responses appearing in the Google Form.
Use the ‘countif’ Function
In Google Sheets, the ‘countif’ function returns a conditional count across a specific range. This means it counts how many times a certain data occurred.
This function is very useful. It will count how many respondents chose a specific response in the selected range.
The formula for ‘countif’ uses the named range for reference (from the first sheet). It also uses the cell address of the response to count (from the new sheet).
It starts with ‘=countif’ syntax. Then the named range and the cell address separated by a comma and enclosed within parentheses.
As an example, it should look something like this: =countif(Age, A1).
Insert the ‘countif formula’ in the first cell of Column B. Once entered, Google Sheets will offer to apply the formula in the following rows.
If the auto-fill option doesn’t appear:
- Select the cell that has the ‘countif’ formula.
- Hover over the tiny box at the bottom right corner of the cell. The mouse cursor should turn into a plus (+) sign.
- With the plus sign, click the bottom right corner of the cell and drag it down across the rows as needed. It will automatically fill in the cells with the ‘countif’ formula.
Create a Chart
After using the ‘countif’ function, there should now be a new set of data. Use this to create a Google forms results graph.
- Highlight all data in columns A and B.
- Go to the menu bar and click ‘Insert’.
- Select ‘Chart’. The ‘Chart Editor’ will appear on the right-side column.
- On the ‘Setup’ tab, choose the type of chart appropriate for the data. For this example, use a column graph or pie chart.
Customize The Chart
On the Chart Editor, go to the ‘Customize’ tab. One can now customize the chart style, the format for axis titles, legends, gridlines, and ticks.
The changes will automatically display in the Google forms results graph. Users can drag the chart away from the cells with data and place it on the other area of the spreadsheet.
To download, copy, edit, publish or delete the chart, click the three vertical dots icon at the upper right corner of the chart. Then select the required command.
Now the Google Forms results graph is ready for report.
Analyzing Results in Google Sheets
Google Sheets has a variety of tools for analyzing Google forms responses and other data.
It can perform simple to complex calculations using its formulas and functions. These include sum, averages, counts, and more.
Users can also use pivot tables to summarize a bulk of Google forms responses. It provides a summary of responses and reorganizes data for easier data analysis.
To create a pivot table, click ‘Data’ on the menu bar then select ‘Pivot table’.
Google Sheets has other useful tools for generating a summary of Google forms responses. For instance, histogram and pivot charts.
To create other types of charts, go to ‘Insert’ on the menu bar then click ‘Chart’. On the Chart Editor, choose which type of chart to use.
Alternative Form Builders and Chart Tools
Using Forminator + wpDataTables
Using Google Forms and Google Sheets helps anyone organize surveys and analyze responses. Both make powerful statistics tools for data analysis and presentation.
There are also other web-based tools and alternative methods available. These too can build forms and create responsive tables, charts, and graphs.
Forminator Forms is a WordPress form builder plugin. It provides an easy way to create different types of forms, quizzes, interactive polls, and more.
wpDataTables is a WordPress table plugin. It creates responsive tables and charts from Microsoft Excel, CSV, and PHP.
To create tables and charts from responses generated by Forminator Forms, users need to install the free Forminator integration add-on.
Forminator Forms and wpDataTables also make a powerful combination of tools for creating surveys and data presentations. They are easy to use, free, and completely customizable.
If you want to see in more detail how this works, you can check out our article on creating a survey table with Forminator and wpDataTables.
Ending thoughts on creating a Google Forms results graph
Anyone can create different types of forms and organize surveys using Google Forms.
It is a free versatile tool that helps users to gather a variety of information. It also allows them to form interactions among different respondents.
To analyze Google Forms responses, use Google Sheets to generate a summary of responses. This may be in the form of a chart, graph, or table.
To create a Google forms results graph, make sure to use the multiple-choice question type. This will yield a clean, consistent set of data to measure.
Google Sheets features functions such as ‘countif’. This allows users to count responses with ease.
Besides Google, there are other web-based tools and website plugins available. These are also useful for building forms and creating data tables and charts.
If you enjoyed reading this article on creating a Google Forms results graph, you should check out this one on how to delete WordPress themes.
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