How to export WooCommerce orders easily

WooCommerce can easily conclude orders and create reports. Despite this many users still need to export WooCommerce orders for customer marketing and order fulfillment. In other cases, you might need to export the data out of WooCommerce with ease.

Many WooCommerce owners would like to know how to export WooCommerce orders.

The information is also needed by those seeking to relocate their website to another online store website, and who need to export WooCommerce orders to keep track of them. This article created by our team at WpDataTables will provide information about how to accomplish this task.

The Reasons for Exporting WooCommerce Orders

Most WooCommerce users will have to export their orders at least once.

You might require an external tool for proper order management and tracking your business history. Or you need the data to report taxes, manage customer relationships, or form new marketing campaigns. This especially applies to expanding companies that are receiving increasing orders.

  • The more orders you complete and successfully manage, the more chances for expanding your business. You might need to fulfill your orders for in-house use or export the data to ensure that products are sent out correctly.
  • Part of the business is making sales, and another part is data analysis which might require you to export the orders. This enables you to easily keep track of the orders and improve customer relations.
  • You might need to back up all of your orders in case of a crash. As your data is very important, it’s recommended to do this weekly or monthly.

What to Consider Before Exporting Orders

Before you export WooCommerce orders and export data connected to users or products, you might need to connect the data using the IDs of the products or users.

In order to migrate all the orders and data to a new site, you might need to migrate everything with it, including the users, products, or everything else connected to orders. This will take some time.

This is similar to when you are moving to another platform to WooCommerce. For example, when you import Shopify to WooCommerce.

When importing an order, it can be connected to a post type, which is established when you’re importing using a plugin to your WooCommerce site. These post types will have to be added to the website if they are not already present when importing the data.

Exporting WooCommerce Orders Using a Plugin

The easiest way to export WooCommerce orders is via a good reliable plugin. The following plugins, both free and premium, are the best options when you want to export WooCommerce orders.

WooCommerce Customer/Order CSV Export

Advanced Order Export for WooCommerce

WooCommerce Customer/Order CSV Export

WP All Export

WooCommerce Order Export

XAdapter Order/Coupon/Subscription Export Import Plugin

Simply Order Export

Order Export and More

Export Orders – PRO

This tutorial uses the WooCommerce Order Export plugin to easily demonstrate how to export and import orders to and from the WooCommerce website.

Exporting Orders from Site A

This example demonstrates how to export orders from site A and then import them to site B. First, make sure all SKUs for each product match each other on both sites.

  • Then, go to your site A, in the WordPress dashboard. While in the dashboard, hover over WooCommerce and navigate to “CSV export”.

  • You’ll need to buy, download, and activate the Customer/Order CSV export plugin for your site A.

  • Then, go to Settings, go to Orders, and select “CSV Import”. Then click on Save.
  • Go to the Exports tab. You’ll need to toggle Orders, and then click on Export.

  • This completes the export. You’ll need to select the “Exports list” tab and download the CSV file to download it.

Importing Orders from Site A to Site B

First, make sure you back up everything before you import any data into your Site B.

  • Then, depending on whether you’re importing only, you’ll have to purchase or download the proper plugin for it. This example uses Customer/Order CSV Import Suite for Site B.

  • Go to Site B’s WordPress dashboard, and click on “CSV Import Suite”.
  • Then, click on Import Orders.

  • Have your exported order file ready. Upload it to the site, and click on Next.
  • Configure the options, and click Next.

  • Update the product SKUs before importing files, to make it work. To do that, open the Orders CSV file, run a search and replace the SKUs with the updated values. Make sure the file is mapped properly.

  • When mapping, skip the “id” column, and the first three columns should be: order_number, order_number_formatted, and created_at.
  • Click Next, and finally, click on “Dry Run” to run everything and check if it went smoothly. Then, click on “Run a live import now”.

You should now have successfully imported the files from Site A to Site B.

Comparing Products in WooCommerce

Another problem could arise if your store has many products, i.e. your customers might have trouble finding exactly what they’re looking for amongst all products on your site.

So what’s needed is a responsive table to control everything and allows them to compare products and view them easily with filters. wpDataTables is a popular WordPress plugin to create responsive tables and charts. The wpDataTables plugin is one of the best-sellers on WordPress because it allows you to create responsive tables and manage all your data or products in tables and charts and each column or line is adjustable.

FAQs about exporting WooCommerce orders

1. How do I export WooCommerce orders to a CSV file?

Go to the “Orders” page in your WooCommerce dashboard and click the “Export” button to export WooCommerce orders to a CSV file. Choose the desired export options and date range from there, then click “Generate CSV” to obtain the file.

2. Can I export only specific orders from WooCommerce?

Absolutely, only particular orders from WooCommerce can be exported. You have the opportunity to select which orders you wish to export when you click the “Export” button on the “Orders” page. By order ID, date range, order status, and other factors, you can choose particular orders.

3. What information is included in a typical WooCommerce order export?

Order details like the order number, date, customer name, and email address are all included in a normal WooCommerce order export along with product names and SKUs, prices, shipping and tax information, and payment method. Order notes and the customer billing address may also be shown, depending on the export options you select.

4. How do I export WooCommerce orders with product variations?

When creating your CSV export, be sure to check the “Include line items” box if you want to export WooCommerce orders that contain product variations. Each variation of a product in the order will have its own row, complete with a price, quantity, and other information.

5. Can I export WooCommerce orders with custom fields?

Absolutely, WooCommerce orders with custom fields can be exported. Make sure to choose the “Custom fields” option to include any custom fields you have developed for orders or goods when generating your CSV export.

6. How can I automate the export of WooCommerce orders on a regular basis?

Use a plugin like AutomateWoo or Zapier to automate the export of WooCommerce orders. With the help of these tools, you may configure rules and triggers that will automatically export orders to CSV or other formats on a daily or monthly basis, for example.

7. Is there a way to export WooCommerce orders with customer data?

You can export WooCommerce orders that include client information. The customer’s name and email address are automatically included in the export, but you may optionally decide to include other data like the customer’s billing and delivery addresses, phone numbers, and order notes.

8. How do I export WooCommerce orders to QuickBooks or other accounting software?

You’ll need to use a plugin or integration that supports this functionality in order to export WooCommerce orders to QuickBooks or another accounting program. Common choices include the QuickBooks Online connector for WooCommerce and Zapier.

9. Can I export WooCommerce orders with shipping information?

Be sure you pick the “Include shipping information” option when generating your CSV export in order to export WooCommerce orders with shipping information. This will have sections for the shipping address, tracking number, and shipping method.

10. How do I export WooCommerce orders that were placed during a specific date range?

Simply choose the desired dates when generating your CSV export if you want to export WooCommerce orders that were placed between a certain range of dates. By choosing certain order statuses, customer categories, or other parameters, you can further refine the export.

Ending thoughts on how to export WooCommerce orders

To enable business expansion it’s important to know how to export WooCommerce orders in order to manage everything easily.  A good plugin will enable you to import and export between sites.

Be patient, create backups, and proceed step-by-step.

If you enjoyed reading this article on how to export WooCommerce orders, you should check out this one about how to set up WooCommerce-related products.

We also wrote about a few related subjects like WooCommerce product variations, WooCommerce appointments plugins, WooCommerce redirect after checkout, how to set up WooCommerce test mode, WooCommerce grouped products, WooCommerce variable product, how to change the WooCommerce number of products per page, WooCommerce hide a category from shop page and the best WooCommerce extra product options.

Milan Jovanovic
Milan Jovanovic

Product Lead

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